Brief Summary
This video explains how to build a productivity system that actually works. It focuses on four key components: a capture method, a calendar, a task manager, and a notes section. The video emphasizes the importance of having a single calendar and task manager to avoid confusion and ensure that all tasks and appointments are in one place. It also highlights the importance of regularly clearing out capture methods to prevent tasks, notes, and appointments from getting lost.
- Capture methods are used to quickly jot down ideas and tasks throughout the day.
- A calendar is used to organise time-based appointments.
- A task manager is used to track tasks and project plans.
- A notes section is used to store ideas, research, and other information.
Introduction
This video introduces the concept of a productivity system and its four key components: a capture method, a calendar, a task manager, and a notes section. The video argues that without a well-defined system, productivity can suffer due to scattered information and tasks.
Capture Method
This section focuses on capture methods, which are tools used to quickly jot down ideas and tasks throughout the day. The video suggests using a phone or a notebook as capture methods, emphasizing the importance of getting ideas out of your head and into a tangible format. The video also stresses the importance of regularly clearing out capture methods to prevent information from getting lost.
Notes
This section discusses the notes section of a productivity system. The video suggests using a combination of physical and digital notes, highlighting the benefits of handwriting notes for memory retention. The video also emphasizes the importance of having a searchable digital notes app for easy access and reference.
Task Managers
This section focuses on task managers, which are tools used to track tasks and project plans. The video emphasizes the importance of having only one task manager to avoid confusion and ensure that all tasks are in one place. The video also suggests using a task manager that is both complex enough to hold large project plans and simple enough to easily check off daily tasks.
Calendars
This section discusses calendars, which are used to organise time-based appointments. The video emphasizes the importance of having only one calendar to avoid confusion and ensure that all appointments are in one place. The video also suggests using a calendar app that can sync with other calendars and productivity apps.
Akiflow
This section introduces Akiflow, a productivity app that combines calendar and task management features. The video highlights Akiflow's ability to sync with other productivity apps and calendars, providing a centralised platform for managing tasks and appointments. The video also demonstrates Akiflow's features, including time blocking and task organisation.
Putting it all together
This section concludes the video by explaining how to integrate the four components of a productivity system. The video emphasizes the importance of scheduling a weekly appointment to manage the system, ensuring that all information from capture methods is transferred to the appropriate section (calendar, task manager, or notes). The video also highlights the importance of regularly clearing out capture methods to prevent information from getting lost.
