Brief Summary
This video serves as a comprehensive tutorial on using Google Calendar for virtual executive assistants. It covers essential functions such as adding calendars, changing time zones, adding world clocks, and creating events. The tutorial emphasizes the importance of Google Calendar in the role of a virtual assistant and provides practical, step-by-step instructions for effectively managing schedules and appointments. Additionally, the video highlights the benefits of working as a virtual executive assistant at Athena, including salary, health benefits, yearly increases, and a pet support program.
- Introduction to Google Calendar as a crucial tool for virtual executive assistants.
- Step-by-step guidance on adding calendars, changing time zones, and adding world clocks.
- Detailed instructions on creating and managing events, including setting notifications and adding attachments.
- Overview of the benefits of working as a virtual executive assistant at Athena.
Introduction to Google Calendar
The video introduces the Pinay Boss Mom channel and its focus on providing tutorials for virtual executive assistants. MJ, the host, introduces herself as a virtual executive assistant at Athena and shares her experience in the freelancing world. She encourages viewers to follow her on TikTok, Instagram, and Facebook for more content and to subscribe to her YouTube channel. She also mentions that viewers will learn about the benefits of being a virtual executive assistant by the end of the video.
Qualifications and Skills for Virtual Assistants
The host outlines the qualifications for applying as a virtual executive assistant, emphasizing the need for basic working knowledge of Google Workspace, including Gmail, Google Calendar, Google Drive (Sheets, Docs, Slides, Forms), and other features. Applicants must be 18 years old or above, willing to work graveyard shifts, and commit to full-time work (8 hours per day, 40 hours per week, 160 hours a month). Having a personal computer or laptop is also a requirement, with the specific specs provided in the description link.
Overview of Google Calendar Views
The video begins a tutorial on Google Calendar, highlighting its importance for virtual assistants. It covers how to add a calendar, change time zones, add a world clock, and create an event. The host demonstrates the different views available in Google Calendar, including day, week, month, year, schedule, and four days view. The week view is the default, and the host explains how to navigate through each view to see events and schedules.
Adding and Sharing Calendars
The host explains how to add a new calendar for specific purposes like family events or reminders. She demonstrates the process of creating a new calendar, such as one for birthdays, through the settings menu. Additionally, she covers how to request access to a client's calendar and how to share your calendar with others, adjusting permissions to allow viewing, making changes, or managing sharing.
Changing Time Zones
The tutorial explains how to change time zones in Google Calendar, which is essential for virtual assistants working with international clients. The host demonstrates how to set a primary and secondary time zone, suggesting the use of the client's time zone as primary. This setup helps in accurately scheduling events and meetings in the client's local time. The secondary time zone view is available for week, day, and four-day views, but not for month and year views.
Adding World Clocks
The host explains the importance of adding world clocks to Google Calendar, especially when dealing with clients and customers in different countries. She demonstrates how to add multiple world clocks through the settings menu, allowing users to quickly view the current time in various locations. This feature helps in determining the appropriate time to contact clients or schedule meetings, considering their local office hours.
Creating Events
The video provides a detailed guide on how to create an event in Google Calendar. The host emphasizes the importance of clicking "More options" to access all available features. She demonstrates how to add a title, invite guests, set the time and date, and specify whether the meeting is virtual or in-person. For virtual meetings, she explains how to add Google Meet or Zoom details, and for in-person meetings, how to add a location that connects to Google Maps.
Managing Calendar Ownership and Attachments
The host explains how to change the calendar ownership to ensure events are saved in the client's calendar rather than the assistant's. This is crucial for maintaining the client's branding and ensuring invites come from the client. She also touches on adding attachments and meeting agendas to the event details. After setting up the event, the host demonstrates how to send the invitation to guests, allowing them to accept and add the event to their calendars.
Editing Event Time Zones
The tutorial covers how to edit the time zone of an existing event. The host provides a scenario where a guest is in a different time zone (Germany) and needs the invite to reflect their local time. She demonstrates how to change the time zone in the event settings, ensuring the correct time is displayed for all attendees. The host notes that changing the time zone will automatically adjust the event time in the primary time zone view.
Benefits of Working at Athena and Channel Promotion
The host summarizes the basic features of Google Calendar covered in the tutorial and mentions that a part two video with advanced features will be posted next week. She then discusses the benefits of being an Athena virtual executive assistant, including a salary of 35,000 to 45,000 pesos a month, health card with one dependent, yearly increases, and a pet support program for reimbursing vet expenses. She encourages interested viewers to apply and provides links in the description. The host also promotes her other social media channels and thanks viewers for their support, encouraging them to subscribe for more tutorials.
