7 AI Tools That Boosted My Productivity (ADHD edition)

0:00 juggling a ton of things in your business is hard enough but when you struggle with ADHD some days can feel near impossible to get anything meaningful done I know because this is something I struggle with every day I'm always forgetting where I put files or what I've looked at I feel scattered I feel overwhelmed and I have a really hard time planning things out but the AI productivity tools that I'm going to share with you today have really helped me find focus and reduce the overwhelm and running my business and I divided them into three categories tools for memory for over and for Planning by the way if you're new here my name is Rick M and for the past 11 years I've run a multi- figure online business where I'm helping other online business owners scale and streamline their business I run an AI Community called the AI Playbook premium

0:45 community over on school it's for online businesses looking to streamline their business with AI so that they can become way more efficient and profitable in the process I'll link to the community in the description below so the first AI productivity tool that has really helped me remember things because I'm always online and finding new things that I want to come back to later it's called my mind I think I've talked about this tool many videos ago here on the channel but my mind is essentially a tool that helps you remember everything that you come across online so my mind solves the problem of when you're online you come across a YouTube video or an article or whatever it might be that you want to come back to and watch later my mind makes it super easy to grab that piece

1:32 of content organizes it inside of my mind you can tag it which I'll show you here in just a second and you can easily go back to it and find it later inside of my mind so check out this video here by Ali abdal so let's just say that I want to come back to and watch this video later I can just click on the orange plus button which is the my mind Chrome extension I can click on this you can see where it's saving to my mind I can add a specific tag I can also note this this video if I want to otherwise I can just click below it it's going to be saving to my mind and boom it's inside there so now I come into my mind and here is that video I don't know why it's naming it something different maybe Ali is testing different video titles for this one but here it is here I can click

2:18 on it and I can watch the video right inside of my mind if I want to and I can take notes on it uh as well also I can add additional tags or what have View and then if I want to add it to what my mind calls a space it's basically like a folder I can come down to the bottom right hand corner here and click add to space and I can add it to whatever space that I've already created so let's just do videos to watch and so now when I come back over here you can see the spaces lined up on the top here I can click this and I can go right back into it later on with all the different videos that I want to watch the other thing here with the search is all I have to do is type in one one little term and it will find all of the videos that talk

3:04 about that term or have that term in it and it doesn't matter how I've tagged the video so let's just say I want to search on Chachi BT well here's all the Chachi BT videos that I've saved over the last year and a half and it's all right there on a quick search so my mind's really become my Web Clipper and I've been using this now for probably two years and I really love it now there is one thing I wish that you could do in my mind that you can't current do and that is I wish you could quote talk to your content in here so for example I wish I could talk to Ali's video there right within my mind so if there was like an AI chat feature that would be super cool right now you can't do that I know you can do that sort of thing in other AI tools but I'd love to see that within my mind two other things it's

3:50 very inexpensive I think I pay like $6 a month for my mind which is awesome and the mobile experience is super clean super easy to navigate just like the desktop feature for this next AI productivity tool it is a tool that we all know but it's actually a feature within that tool that I find super helpful and it really helps me remember a ton of things it also can act as an ADHD coach if I wanted to so that is the advanced voice mode inside of chat gbt you can get it on the desktop but I love it on the mobile experience so it's right here so you click that and then you can start talking to Chachi PT and why I love that is because whatever you're saying in the chat GPT it will show up transcribed inside your chat GPT

4:37 account so not only is that cool it's capturing your thoughts if you wanted to but also you can chat back and forth with Chachi BT and really kind of talk through things that might be on your mind so all you have to do is press that little button and wait until this little thing pops up on your screen and you can start talking about it one thing with it is it will interrupt you so tell it right off the bat do not interrupt me that will save you from as you're flowing along and all of a sudden you pause for a second to think through something if you pause and you don't tell it not to interrupt you it will interrupt you and it can throw off your thoughts so that is a little trick tell it not to interrupt you and again as you're talking it's transcribing what you're saying in Chachi BT so it's capturing your thoughts it's a great way to remember things now the limitation is

5:23 it's not free you do have to be a plus or a pro user so minimum $20 a month to be able to use chat GPT Plus in order to access advanced voice mode this next AI tool I got to say is probably my favorite of 2025 so far and I started testing it out at the suggestion of a couple of our members of my AI Playbook premium uh Community the tool is called granola really cool name and I love it so for the longest time now I've been using fathom note taking as part of my zoom calls so I fathom joins my calls it transcribes the calls it takes notes for me it records the video Etc granola will join the call but it doesn't join as a

6:09 separate person on the call so you won't know that it's on there whether that's a good or bad thing I'll leave it up to you but granola is your notetaker for calls now the notes that it gives you is instantaneous as soon as your call is done the notes are there the notes are the highest quality notes that I've seen from an AI transcriber yet hands down so it gives you great notes as you can see here on the screen and I'll show you an example here in just a second but you can see here on the screen this is sort of what what the notes look like also you can take notes within granola during your Zoom call it also connects with like Google meet Etc it solves the problem of having to take notes during your calls and having to have a detailed

6:55 follow-up recap of your call granola does it in a matter of seconds as as soon as the call is done so this is an example of a granola recap of a call I had recently and couple things I want to point out to you so number one over here on the right hand side this is where you can talk to the transcript of the call so you can list action items write follow-up email you can list the Q&A and then the sharability of your notes is super super fast and easy you can uh connect it to slack to your email Etc and then again you can ask question questions to the transcript down the bottom here is another really cool feature I like about granola is that you can change the template of your call notes depending on what types of calls

7:40 that you have so you if you have one1 calls or Discovery calls with a new potential customer or you have a weekly uh team meeting etc etc they have a whole bunch of templates that will organize your notes based on that um template the other thing too it like I mentioned before it has the transcript right here and so if you want to grab the transcript it's all right there and for the price they give you a free trial up to 25 meetings for free which is awesome then it becomes $18 per month which is on par for most um Zoom call note taking apps now here's a thing that you do need to be aware of and so this is why I also record my calls in Zoom because granola does not record the actual video or the

8:27 audio just the transcript and the take the notes and the AI capabilities of talking to your transcript so that's why I'm also recording the call inside of Zoom so I now have the video recording and my notes from granola great combination which gives me great notes and the recording of the video all right now let's talk about AI productivity tools that can help with overwhelm which as I mentioned at the very beginning of the video I struggle with every single day and it's easy for me to get overwhelmed this is not a new tool you've heard of it before and I have now come back to it after years of wanting to love it and that is notion look I don't know what notion did in late 2024 on the back end but it is faster there's less lag to it and overall it's just a

9:12 better app I don't maybe nothing changed in my perception of a change but I love it and now I am fullon using it and how it helps me with my ADHD is two different things number one obviously it's very you can organize it however you want can it be overwhelming yes it can be however you don't have to let it be overwhelming to you because you can keep it as simple as possible you're looking at my dashboard here for everything that I'm doing in the business and I keep it super super simple the other feature that I love about notion is the notion AI where you can ask notion AI uh to help you with anything it's in the bottom right hand corner you do have to pay extra it is an

9:58 extra $10 a month to access the AI within notion but it's totally worth it uh at least for me so I can come down here and I can ask anything it's even better when you connect notion with Google Drive and slack if you use both of those and you can search all of those which allows you to not only search notion but it'll it'll help you search slack and Google Drive all from within notion here if you're like oh I know I created a document two weeks ago talking about whatever topic but I don't remember where where it is you can come in here and type in whatever the content is that you're looking for and it will come up in the search results here and it also gives you a whole bunch of pre-made options that you can do with the AI within notion the other thing

10:43 that you can do in here if you're like I don't want to even set up my own template like you done Rick here this is that dashboard by the way is just something that I put together they have a whole bunch of templates free templates you can come in here and search ADHD and you can see all the different options that come up and so you can go through start looking at these templates and see if anything resonates with you a lot of these are free which is really really cool I know that notion is often talked about a tool that is really overwhelming but again I think that you can make it as simple as you want it to be and have it act as sort of a catchall for everything that you're working on in terms of content capturing things a planner whatever it is that you wanted to act as and the great search

11:28 functionality with notion AI the next tool I want to share with you super cool really going to help you with your overwhelm as I mentioned earlier I have a hard time uh planning things and so when I have a big project thinking about the entire project is really overwhelming to me well this next tool really helps with that it's called Magic too goblin.heavy to-do item here in the field so let's just say that I want to create a webinar that I'm going to give to my email list so I'm going to say create a webinar for email list so I'm going to capture that well that's not really exciting right

12:15 but what's really cool about it is now I can use the AI here within magic Todo to create automatically all the subtasks that go into creating a webinar so all I have to do here is come over into the magic little potion here the magic wand and I can click on break the item down and now it's going to create an entire sub list of tasks that go into creating a webinar for my email list so gives you an entire checklist here Define the topic of the webinar determine the target audience blah blah blah and for each one of these then you can also if you want to create subtasks out of the subtasks so let's just say I want to break that item down even further here we go so we started with create a

13:01 webinar from my email list it's broken it out into a whole bunch of different steps and it's also broken out if I want to into subtasks of the subtasks so now I have this complete project plan done for me in like 90 seconds the other feature that I love about magic Todo is once I have my list of subtasks I can come down here and I can estimate the time it will take for each one of these tasks so as you can see here it's just assigned an amount of time for each one of these tasks I think these are pretty long uh especially for research trending topics relevant to the audience it says two hours well if you watch my previous video here in the channel I talked about research that you can do in a matter of

13:47 minutes so you can go through here and adjust this if you want but you now have a complete project plan done for you in a matter of minutes magic Tod do is toly free to use which is super cool they do have a patreon link at the top so if you want to support them you can certainly do that one limitation and heck I mean it's totally free right but one limitation I wish that it exported directly to more tools right now it'll export to todoist or to an IAL file but again you can copy it and bring it over into your specific project management tool like I could bring this over into notion for example and now I have a complete project plan created for me and in my project management tool in a matter of minutes the next tool I use to help with my overwhelm is called ser. a

14:35 ser. is an AI productivity assistant for people with ADHD when I learned about this I was really excited to check it out because of the fact that it is specifically for people with ADHD of course you don't have to have ADHD to use it but it is super super helpful as you can see here it automatically organizes prioritizes and synthesizes uh insights in your notes and your tasks let's go take a look at it so here we are inside of serer as you can see it's a very simple and clean UI you click the add button here you can do add a note add a task you can import from outside of Sera or you can connect to things like your Gmail uh your Google calendar slack Etc and Google Drive now if I want to add a note it's very

15:21 similar to say notion in the sense of it looks the same number one and then you can do a forward slash and you have a menu that pops up also a cool feature in here is that you can convert speech to text right within the note um so this is where you can take any notes that you have or you can copy and paste notes or documents from other places the AI will auto tag things if you want as you're doing it and it will be creating that knowledge source for you right here within where it says knowledge where it'll create folders you can create folders tags Etc making it really really easy to search now the next thing I want to show you is if you want to add a task here and so let's just say I want to add a task and like the other example I

16:07 share with you um in Magic to-do let's just say that uh create webinar slides for email list so what I can do here is I can click on a set reminder I can set the due date etc etc um I can also add a voice note if I want to so I'll click on ADD and it'll now be added to my task list so what I can do with this is I can start talking to that specific task if I want to with the AI so let's just say um can you create a sub task list for my task so as you can see here it just broke the create webinar for email list down into uh 10 different tasks so I can

16:55 save it to my notes and then within my notes I can start add adding my own content to it or my own research to it uh right within the notes and it's easily searchable because of the search functionality with the AI and the tagging and so forth right here within Ser also you've got the AI where you can ask questions about your content as well now there are two things I don't love about serer number one is I actually don't think it's super intuitive I wish that it made things a lot easier especially in terms of for example the example we just looked at where we had a task we asked the AI to create the subtask I wish it were easier to move it over into the main task so it does take some getting used to I think they're still evolving in terms of the

17:40 functionality within the tool the other thing is the price now they do have a free version as you can see here on the screen but if you want to if you're going to be using Sher pretty regularly you are going to want to be getting the unlimited AI messages and so forth it's $20 a month so I do think it's a little little bit expensive honestly for the tool but I'm excited to see where serer goes with the functionality and the ease of use but this last AI tool this is the tool that helps me with my planning and trust me when I say I've tried all the AI planners out there and Trevor AI is the planning tool that is most helpful for me and again I've tried a lot of different tools out there so what I love about Trevor is that the built-in AI

18:29 learns your habits over time so you can give it information about how you work like your time blocking etc etc and then Trevor will learn about that and also how you plan your day again the AI is getting smarter and smarter and smarter and it will absolutely help you plan your calendar so that you are most effective during the time to day when your brain is most effective so here we are inside of Trevor and as you can see here it's got a pretty clean UI which I really like and it will walk you through a basic setup checklist which I really like uh so it's step by step keeps me from getting overwhelmed when learning uh this tool so let's just say that I want to schedule a new uh task so coffee with

19:15 Pat so I can come down here and I can put it within a folder or a basically a hashtag of the types of tasks that I'm doing or or project or I can just click on ADD and it will will show up in my inbox up here now the cool thing is and this is where the AI comes in is I can add it to my scheduling queue and as you can see here it says adds the task to Trevor's AI scheduling queue they're then shown as scheduling suggestions in the timeline so basically what it's going to do it's going to suggest a time and day for this specific task based on what the AI is learned about me and my actions within my calendar and the parameters that I have given it so I'll

20:01 show you that here in just a second but if I want to add to the scheduling queue it showed up on Monday the 20th and it put it in here at 11:00 a.m. now I want to take you over to the account settings which is where you'd set up your preferences so I come in account settings here I'm just using the free version for right now but this is where you start to personalize your Trevor so you can do your scheduling hours uh you can put in your scheduling blocks and stuff like that when you want to get things done all that's pretty basic right but the smart scheduling behavior is really where Trevor starts to separate itself from other tools out there so you again you set these things up based on however you work best and then you can come down here and give Trevor AI personal context about you and

20:47 this is where the AI starts to learn about you so that it can be your calendaring assistant and it is really really smart putting things into your calendar where it feels like you're going to be most effective for that type of task and as you can see here it says llm powered features include the five-step action plan for tasks start my day email scheduling suggestions and more when I started testing this out I got the start my day email and it was really good it had everything broken down exactly what I need to do that day and it was super helpful and the other cool thing about Trevor is it's super inexpensive so if you look at other tools like sunsama and other tools whe they're like 20 or $30 per month Trevor is if you do a yearly plan it's $5 a month and if you do a monthly plan I

21:34 think it's $6 a month so it's really inexpensive which is a huge bonus for such a cool tool all right hope you found these AI productivity tools helpful especially if you struggle with ADHD like I do these have been a game changer for me and helping me Focus overcome overwhelm and really remember everything that I'm doing on a day-to-day basis inside my business if you're an online business owner and you're looking to Leverage AI so that you can work Less in your business and profit more want to invite you to join me inside my AI Playbook premium School Community I'll link to it in the description below thanks so much for watching the video I appreciate it and I'll see you in the next one