0:01 together okay wow okay success okay okay fight and it takes me around three to four hours extra
0:51 time so let's discuss the remaining Foundation objects okay so we discussed about uh corporate data model and the objects inside the corporate data model which are called as XML based Foundation objects okay these are some of the XML based Foundation objects and these are the objects which were earlier I think probably around uh 2000 five uh
1:36 not 2005 I think 2013. I think these objects were also XML based objects then slowly success factor started moving some of the important main objects into MDF based Optics okay so all these objects are moved into MDF waste objects yeah so MDF based objects change chronically we don't need processing system we if we have access to instance that will be more than enough you won't have to do anything in the provisioning system to make any kind of changes to any of the MDF objects
2:23 so let's go to configure object definition okay this is the tool which will help you modify or even create new customers new MDF objects okay so as usual I wanted to ask you one more thing yes yes um right correct yes okay see if I'm going into a yeah if I'm going into admin Center then only I'll see this tool search yeah so can you can you search same
3:09 thing here in in action search as well yes yes you cannot search people here everything correct exactly yes and only tools can be searched correct absolutely that's right I think okay so we'll just uh make an Excel sheet for you and try to explain this now you have to answer some of the
3:55 things okay we have two different Foundation objects okay XML based objects and foreign okay so these are the two different objects so how do we modify them XML based objects could modify
4:41 foreign is the North Korea XML data mode sorry XML data models right yeah next where can we foreign
6:05 manage or job and pay correct yeah that's right so yes Okay so here we create data next how do we import this data let's say yeah location what is it is it a XML based object or is it a MDF based object okay so HTML based objects
6:52 to create data okay so what happens okay but if you want to create multiple objects at a time let's say your country just started implementation and it has its existence in almost it is operating operating in another 15 to 20 different countries Okay so I'll see different fields here so if I have to create one location at a time and
7:38 uh it will take like around 30 to 40 seconds to fill in all these fields not more than one minute operations here or if you want to keep creating all of them manually it will take days okay so to avoid that to make it easy for you to create multiple uh locations at a time we can even use Excel sheet or a CSV file to import the data into the system at once foreign
8:26 okay then what you do is you go into that uh Excel sheet and start maintaining the data okay or let's say if you have some thousand different locations you can create all of them in that one Excel sheet or CSV format sheet and then you can load all of them at once up okay so you are not wasting time in creating this data each one at at once okay you are loading the complete thousands of locations at once okay to to input the data we have a tool called
9:14 import Foundation data here to import that's why I told you I'm going to tell you something different here so you have to remember this table blindly yeah remember yes yeah please let's say you have created some thousand different locations in your system and you want to check whether the data is
10:00 correctly loaded into the system or not so what you have loaded the data now you want to check the data so if you want to check the data you cannot go into location details and keep typing each and every location here and opening each of it and checking the details manually okay so what you have to do is you have to check all the data at once if there are any missing fields uh if the if the data is correctly loaded or not you have to again download the complete
10:46 data okay so let's say you have thousand different records and you want to make sure all thousand thousand uh Records are properly loaded and you have thousand locations inside your system probably it will take a lot of time and I'm I can't even say whether I'm getting the correct number or not time consuming ba we can also go wrong also you'll not be able to wish 100 sure
11:32 whether all the data is inside your system or not so to to simplify that you can export all the data export bullet you can download all the data at once sorry locations okay so if you want to export Foundation data which is related to XML based you have to use something called as ad hoc reports okay so you have to remember this so same thing now MDF based objects if we want to modify okay MDF based objects or Foundation
12:18 objects how do we do that we go to configure object definition okay objects like legal entity division Department business unit cost center base so we go to manage data so these two diff these are two different objects even though both are Foundation objects their framework is different one is created by XML tags and the other one is through MDF framework is to create and modify data related to MDF based Foundation objects we have
13:04 something called as manage data okay Foundation object let's say you want to create some 20 different legal entities or companies just like we have something for XML based objects even for MDF based objects we have a tool called Import and Export data okay so yeah in particularly we use okay it's going to remain same both for Import and Export for only for MDF based
13:51 objects Lobby objects XML based objects foreign okay so you have to remember the these tools hmm let's get back to configure optic definition
14:47 Okay so uh similar to all other screens left side may you can search the existing objects right side may you can create new Okay so yeah existing object definition so when you come into configure of the definition you will have two different options one is legislatively sensitive data configuration data privacy and retention okay so as I've told you uh let's say if you are working for some organization and you have left the organization uh long ago like let's say probably 2020
15:36 if they still keep all your data within the company it means you are they are capturing and they are saving all your personal data and there is a possibility that they can misuse your data possibility I'm not saying they are misusing it so to avoid those kind of things European Union has come up with uh DPS data retention policy protection data retention and privacy uh in data retention directive
16:23 gdpr sorry gdpr global data retention policy gdpr data retention policy they will make sure that your all your data is deleted from the company's database as soon as you leave the company so probably they can just put your uh have your name details and probably your employee ID that's it not more than that okay so let's say if they want to keep your data even after you leave they have some time like probably it can be three months or it can be six months based on the country's guidelines okay because let's say you left the company or after full and finance
17:09 statement so in case if you leave the component immediately if they start deleting all the data next day delete and you come back after a week saying that your full infinite settlement is not completed yet you didn't receive the money they will not have any records to refer to okay so what they'll do is they'll wait for things to settle down and everything is completed and could be pending they will take some time probably three months countries so they will keep the data for that particular time and after that
17:56 based on that the data will get automatically deleted from the system okay so uska related configuration this will be part of it legislatively sensitive data configuration but as of now we are not getting into this I just wanted to give you an idea foreign
18:48 in location we have several fields so all those fields will be combined to become an object so that object is called as location so location definition object definition we have to go to the XML carpet data model and we have to download that and check all the fields similarly in MDF based objects the object will have a definition so definition even Foundation this MDF based objects will have set of fields and each set of
19:34 fields will have some attributes the attributes can be the length the data type uh decimal what will be the label name different types of attributes all that will Define that particular object MDF based objects first we will come into configure object definition then don't select registered legislatively sensitive data configuration we have to configure this one object definition then search for the object that you're looking for so I've mentioned that these
20:20 are the some of the foundation objects which have moved from XML to MDF so just remember this list and then you can search for it legal entity if I search legal entities okay as of now don't get inside the country specific legal entity we'll just focus on actual legal entity okay so just like we have managed
21:05 business configuration for all the uh XML based succession data management similarly even for foundation objects there are several fields and attributes let's go through each and every field and what are the different sections inside the uh MDF based objects XML based objects almost similar uh functionality like let's say hris element HR is element both objects all those fields will be hris fields
21:58 should it be visible or not should it be mandatory or not different attributes similarly even for MDF based objects we have lots of fields and each field is used for different purpose so let's go into each and everything so configure object definition okay so legal entity object is one of the MD average objects this is the top most object like let's say you can consider it as the head of uh head office okay now
22:45 legal entity this is the code objects so this will be the code of the object you will not be able to change this code it will not allow you to change this yes then we have effective dating okay this is very important part okay so we have different options from parentable basic and multiple changes per day okay so let's go one by one from parent
23:30 like let's say uh I'll give you an example excuse me okay so in case if I say 10th class 10th standard unless you mention which school you are talking about 10th class will not have any identification okay you cannot just go into the 10th class but if someone will say that uh send Patrick school May 10th class so you can go to Saint Patrick's school and you can go inside and you can sit inside the 10th standard class also okay so it means the reason why I gave you this example is 10th class itself it
24:16 is existing but it cannot exist on its own it it needs the school also okay for its identification just by uh naming 10th class no one will be able to identify where does it exist or which school are you talking about 10th class will be one of the section or one of the part okay so to give that 10th class in identification you always need something bigger than that or some other identification which is the school so now school is becoming a parent object just to again bring back to
25:03 success factors school is acting like your parent object and class is classroom is becoming a child object okay so yeah identification or it cannot exists on its own okay it needs some other object to survive then we have this concept called from parent okay so I'll get I'll go get back to the previous example school and class so when I say that is I can say that your 1990 School no one will ask you when did the class
25:50 got built School so you cannot give a date to the classroom identification 8th Class 2018 it is always based on the parent object which is the school okay so it means a class can exist okay but it cannot exist on its own it will
26:37 not have its date uh it it will not have its own date start date it will always depend on the school's date so similarly if there are two different objects one object can survive on its own Survival to exist it means it will have its own date and it can exist without depending on any other object okay so if an object can exist on its own without depending on any other object it's called parent object but if an object has dependency on some other object it cannot survive or exist on its own it is dependent on a parent object
27:24 then it is called a filed object okay I can't I can't see anything moving here no I'm not moving anything um okay this one actually okay okay so parents are from parents object object are the object doesn't mean so then this object will become a
28:11 dependent object I'm telling that this object okay is a child object it is dependent on parent s okay so this will become a child object yes okay so it means you don't want to maintain any debt to this object okay so actually system will not allow because
28:59 all these objects are standard objects as I've told you even in XML uh this one succession data model manage business configuration foreign so it means all these are standard objects are going to make custom objects it means you can even create custom MDF objects based on your requirement then I'll show you one out there
29:55 you have to customers so when you see cast underscore in the code it means this is a custom object all those are standard objects okay so this is a standard object and is this object can exist on its own it does not have any dependency okay but in case
30:41 and if you want that object to be a child object to this legal entity then objectively effective dating from parents okay let me explain it again so let's have gave you the example of School and classroom date of construction foreign
31:44 cannot exist on its own you cannot say uh okay it it should exist as a whole along with other classes okay so it does not have an identity on its own it cannot exist on its own jobs okay so in this case the head type will be basic it means school is acting like a errand okay individually but exactly so this cannot exist on its
32:31 own it is dependent on the school school classroom you cannot say that okay children okay in case if you demolish it complete object is gone forever foreign because it can exist on its own right because it has some other components which is making it help
33:17 survive or exist okay so loading object I said without any dependency cancer exist in the system that is called as a parent object but jobini object which cannot exist without the parent object then it's called a child object okay so agar school May um let's say we have different fields like number of classrooms principal name is
34:05 classroom we we can add some more sorry we can add some more Fields like number of students in this class okay class teacher's name number of benches is so when you want to create different objects okay um it will have its own set of fields this one will have its own set of fields as I've mentioned you can remove the
34:51 failed object but the parent object will still can survive or exist you cannot remove the parent object and the child object cannot exist on its own okay so whatever fields that you're configuring for the parent object or the child object all these constituted object definition uh basic okay
35:37 and for her classroom because it is a dependent object on some other object we have select from parent for the field object from parent will be effective dating setting is basic okay next we have you don't want to maintain a date at all okay you don't want to capture this details at all in that case you can set it as
36:23 none okay now this this is actually a standard object which it means it is a system defined object so it is not allowing you to change the basic dating uh basic I'm sorry effective dating to none okay you can either select uh from parent from parent we selected standard one it is all coded okay when you don't want to maintain any date for an object next we have multiple changes per day okay so let's say multiple changes so for example
37:15 example can you keep multiple changes actually so if if there is some uh object in which you are changing multiple times in a day okay uh you cannot recall any example [Music] just give me a minute I'm sorry human noise
38:05 okay let's say let's consider a uh a production unit okay and there are some employees let's consider maruti is the company and maruti wants to maintain some data what data it wants to maintain every employee let's say if someone has to or let's say we will consider a Britannia biscuit packet company okay each employee will be probably uh doing his activities to um uh care to manufacture biscuits biscuit packets so let's say every two hours
38:54 company wants to track the information okay so each employee will be working for eight hours in a day it means every two hours the company wants to come up with a number as soon as the employee completes two hours he is supposed to update somewhere to his manager saying that in these two hours I have completed this many packets and it'll continue working the next two hours this time I have completed 50 or 2 hours I have completed 55. I've completed 60. okay so in this way let's say I am trying to capture data
39:41 which is multiple times in a day okay so I am capturing the data after every two hours so every two hours in a day throughout his working time I am capturing the data four times right so four times bullet so it is more than one it means you are capturing some data multiple times so in case if you want to capture changes that are happening for the employee multiple times in a day then you will be selecting this option multiple changes per day okay so basic it will allow you to change once in a day if you want to capture multiple changes
40:29 per day you'll select this one if you don't want to capture date at all then you will select none if the object is a child object and which cannot exist on its own which is dependent on a parent object then it will say from parent this is actually a parent object okay now when we were searching for the legal entities we even saw some country specific legal entities okay again I'm typing legal entity here so when I'm typing legal entity I'm seeing some countries here legal entity USA legal entities Island
41:16 illegal entities pain let me just click on legal entity USA so legal entity USA effectively it says from parent okay basically so it means legal entity is a parent object is so how do you identify whether the object is a child object or appearance object just by looking at the effective dating you can understand that this object is a child object and it cannot
42:01 exist on its own oh okay so I'll tell you one thing uh if you talk about legal entity USA again so definitely it will be child object because it is under legal entity looking at the effective dating but see I have an option to change the
42:49 label name so you will not be able to identify it by looking at the name so never go by the name okay name can change any number of times or you have an option to change the label name but the Identity or the ID or the code will always remain the same okay so these are actually standard objects because objective foreign
43:44 just by looking at the name at least for the custom objects that is a standard objects [Music] um sorry parent object here child objective okay so it is better to uh say that looking at the effective dating only we will be able to see whether it's a child object or a parent object okay so this is something uh fixed if you see this directly you will say Okay a basically a parent is
44:30 okay then next field API visibility so I've told you that let's say some of the information will be sent to the downstream systems Downstream systems the third party applications like your payroll system the company's uh insurance provider company which pays the salaries company will send your data to sorry company will send your data to PF office so it means every company is sharing some information to some other applications third party applications so when it is sharing that applications it can use something called as
45:16 Integrations which will integrate your system with that particular application so when we integrate different disk systems the data get transferred from one system to another system so when you want to transfer data from one system to another system you should tell the system whether this data should be transferred or not APA visibility not visible so it means this data cannot be transferred to any third party application using Integrations function okay so if you say read only it
46:02 means this data can be only read it means it can be viewed they cannot make the changes so when we talk about Integrations there will be two different types of Integrations one is inbound one is outbound inbound the data which is coming from third party applications into your success factor okay into our success factors it means it is inbound From Success factors to some other third party application okay so in case if you want to send the data from success factor to a third party system then you can set it as read
46:47 only it means you are only transferring the data that you are capturing in success factors to a third party application okay but in case if you make it editable it means even a third party application can send some data into your system okay let's say I'll give you an example foreign ERS sharing the information related to your salary the system the bank details will not send any data back to your system the only thing that you will do is you will send the name of the employee employee
47:35 IDs so the data is outbound you are sending the data from success factor to your bank but let's say when it comes to Insurance let's say Insurance Company whenever you send some details like let's say you you have a spouse and a kid okay dependent so when you send this details let's say the insurance provider will capture that details and calculate your premium and probably that premium is sent back to the system foreign also
48:21 Insurance your spouse's name your kid's name and their ages also because based on the age the premium will differ so this data is going to a third party system or a insurance provider and this is outbound data so read read read only but if you want a insurance provider to read this data and also come up with the premium amount based on your details your spouse's
49:06 details your kids page and all that it will consider everything and it will come up with a premium that premium will come into the third party system from the third party system into your success factors so the data is coming inbound it means the third party system is able to edit your data it is not reading okay only when it has editor option it will be able to write some data into your profile or the object so what is it writing here it is writing a premium details it means you are not giving it editable
49:54 access if you're giving only read only then it will only be able to read your data and process your information in their system but if you are expecting that some data to come into your system and it is you are expecting the third party application to write some data into your system then you have to make it editable okay got it drop down yeah sure no selection editable means can be editable by third party correct and from we can also add it read only only can can be readable by third party
50:40 exactly absolutely right okay next status you want me to pause okay all right so next is status so every object can be active and inactive let's say to capture some information okay and then after couple of years your company started using or maintaining data in that object okay so let's say your company wants to capture some information like how many
51:27 vehicles do you have okay so after two years the company thought that we are not making any use of this information why are we doing it let's stop uh asking for this details let's not maintain these details anymore so let's say we have a custom object which actually used to capture the data okay so how many vehicles do you have what are those vehicle uh made make bullets of company name of each vehicle or a vehicle registration number yeah now they want to dump that object so you have an option to make the object
52:13 inactive so when you make it inactive it means this object is no longer available for you to maintain data in your system kick it so if you don't want to maintain something you just either it can be a field or an object you can just make it inactive it means you are disabling that object so if you do that you will no longer be able to access any data that you've already captured and also you cannot even capture any new data okay um MDF version history so is let's say you have made some change
53:03 okay let's say I play vehicle so let's say in the morning [Music] Nation change to your number of vehicles saying that you have a two wheeler okay let's say after a month's time you even bought a four wheeler so after a month you are coming back and you are maintaining your four wheeler details also okay first let's say you sold your two wheeler okay after six months so you come back to your system and you will now say that this two wheeler is sold you don't uh have this two wheeler anymore
53:50 you are trying to change the data again and again first afternoon let's say after one year you have changed your four wheeler also so every time there is a data change okay so you keep changing the data every time so agar MDF version history it will only maintain the data that you you have currently updated okay let's say at this point of time if you have only two wheeler it will show
54:35 that you have only two wheeler let's say you have updated that after the month you have purchased formula then what time do they can get the system will show only four wheeler then system will show only a data related to your two wheeler sold uh sell off okay so yeah it is showing only one information or only current information okay next we have delete history so this one delete history in case if you make any changes now and after a
55:24 month you make some more changes for previous it will not keep any previous information okay okay and if you have complete history first you have mentioned two wheeler after the month you have changed it to four wheeler first every month if you're making these changes so the com the object will keep all this information okay that you had two wheeler from 1 1 20 21 and then you purchased your car in 1 3 20 21 then you
56:12 sold your bike in one six twenty twenty one you change your car to a new model in 1 1 2022 I say different different dates pages so if I go to your object details I'll be able to see your complete history good afternoon then we'll select complete history so okay next we have default screen so yeah
56:59 hello yeah all right so default screen let's say um we can see around 20 different fields foreign
57:55 if I want to create a legal entity these are all the different fields available but if I go to the object which is the back end okay the UI is completely different okay objects or fields okay so this is called the UI and this is called the back end okay so if you want to define a UI saying that what field should appear what is the sequence of the fields yeah foreign
58:48 can be modified and you can assign that particular UI to this object so when you assign that UI to this object then system will understand that okay yes same sequence foreign so it's like you have a an object in the background and on top of it you are assigning a UI it's like you are coming up with a layer okay so when users will try to maintain a legal entity details they will be able to see the UI related sequence okay yes
59:39 not according to the backend system or backend configuration okay got it you'll understand this when I uh try to configure a UI rule if I get into each and every topic like this will get diverted so just understand that default screen means it's a UI layer that that you are going to create for this object okay then we have label name label name normally legal entity clear or mostly 90 percentage of the companies will use company code as the name
1:00:25 and this is where we can maintain the translations also right you are I I hope you are aware of this part then we have description description you can tell the system or in case if someone is new to the system you want to tell them what is a legal entity you can just say head office of the company description so that people when they read it they'll be able to understand what exactly they have to capture in this particular object API subversion 1.1 1.0 subversion you have only two options you can select any any one of them
1:01:11 subject user field I'm sorry I'm not aware of this set to initiate the workflow as per the input the input given by the user can be any user defined filler external code if no value is specified in this field and an external code is entered by the user this field takes the value external code 100 sure workflow routing in case if someone is making some changes okay and if you want to send it for an approval like let's say you have made some change in your personal information and you want it to be approved by someone okay so let's say you added a dependent information
1:02:02 they have to make sure that they give Insurance to your new dependent also though the company wants to make sure that whatever data that you provided is correct so they will ask you to provide a proof let's say baby so when you add these details the company is expecting you to submit a date of birth proof of your kit then we will verify the data and then they will confirm that okay okay this is fine then I'll approved then this data will get transferred to
1:02:49 the insurance department and those people will add this dependent and you will get the insurance benefit for your kid as well foreign so in case if you're trying to make some changes in the system and if you want it to go through a workflow process then you can select a workflow so we haven't got there yet so yeah I'm just telling you that this is where you'll select a workflow So based on that based on the workflow configuration the system will know whether this workflow should go to a manager or a HR or managers manager or
1:03:38 finance department or it Department workflow and based on that the system will send an approval notification to that particular approver okay pending data when you send it for an approval the system should show that this data is still pending for approval like let's say you have applied for a leave okay for five days and you also sent an email to your manager that you want to take leave for five days okay and in the system also you applied furtherly but it has actually gone for an approval to HR now your manager does not know that you
1:04:25 have already applied a leave in the system and it has gone for approval to HR he doesn't know it what will he do he he must have thought that okay please let me update it which is not correct so the system should somewhere show that this data is already captured and it is pending for approval okay so if you want to show this data that it is pending for approval then you have to update this to yes if you set it to know that workflow
1:05:11 approval pending requests only when you set it to yes it will show a link to the manager saying that there is already some data similar data and it is already pending for approval so the manager will read that and they will think that okay already maintained it I don't have to create another record then last one to do category in case if it goes for a workflow you made some change and you want to send it to a workflow so homepage is
1:06:06 to do sir you finish your profile review performance recruiting different types of tiles Maybe sections generic object changes so in case if you make some change and if Anya Singh this is the ID SF admin in case if he gets an approval request then she will be able to see something called a generic object request yeah so if you make any changes to this particular object so
1:06:51 pending here it is pending for your approval generic object changes okay so to show what category of to do it should appear a workflow category is okay so just go through this object go to configure object definition go into any of the objects okay so just go through some of the objects like legal entity business unit division Department
1:07:37 [Music] yeah so just go through this we continue uh with the remaining Fields now tomorrow
