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0:00 In this video, we will learn how to do the writing section. So, there are four writing forms in the syllabus. Notice invitations and replies, letter, an article or report writing. In each of them, you'll have to do one out the two given questions. Let's see how write a letter. [Music] There are two types of letters in the syllabus. Job application and letter to the editor. Let's see the format. Senders address. Mostly it takes three lines but you can write it in two lines. Depends on the address. Then leave one line. Then date. You have to write the date not date means write the date but
0:48 don't use the word date. The month should be in words. That means you can write 29th Feb 2023. After leaving a line, write the receivers's address. For a job application, you write the manager of the institute and then name of the institute and then the city. What will you write if you're applying for the job of a teacher in a school? You'll write the principal, then the school name and city. What is the receivers's address for a letter to editor? the editor obviously and then the name of the newspaper and city subject. After a line write the subject for a job
1:34 application it will be like application for the post of Fana and for a letter to editor directly tell the problem. For example, if the problem is poor condition of roads, write poor condition of roads. As simple as that. After a line, write the salutation by using the word dear. You can write dear sir or only sir or madam. In case after a line, write the content. Let's see how to write the body for a job application. What is a job application? You need a job. You see an ad in a newspaper and you're interested to do that job. But the main thing is you'll have to apply for the job. The letter written to do this is what we going to learn about. In
2:20 the content, you have to first tell the person how you came to know about the vacancy. Then you'll tell him that you want to apply for the job and tell about your qualifications and experience. Okay? So to tell him how you came to know of the vacancy, use the words like reference to your advertisement published in blah blah newspaper undated blah blah for the post of blah blah. I wish to apply for the same in the next paragraph tell your qualifications like I have done my graduation from no institution Bangalore I've worked or teached etc at blah blah and right a biodata containing the details of my qualifications and experiences is attached here with for your
3:07 consideration I possess all the professional attributes that are necessary for the post and I think I will prove myself as an asset for your institution ution thanking you. Yours faithfully. Now write the bio data or resume or CV. It will tell all about your personal details, academic qualifications and experiences. Write the heading resume. Write your name, father's name, address, phone, email, age, marital status, nationality, academic qualifications, experience, languages known, hobby, salaries expected. You can make a table for academic qualifications like this. How will you write the body of a letter to the editor? It is a
3:52 letter written to tell the editor of a newspaper about a problem so that the authorities give attention to the problem and solve it. It is not the editor who will solve the problem. He works like a medium to convey your message to the public. The body should have three to four paragraphs. In the first tell the problem briefly use the lines like through the columns of your esteemed newspaper. I want to draw attention of the authorities concerned towards the blah blah that is the problem. In the next one or two paragraphs detail the problem appropriately the problem its cause and consequences that is tell what the problem is affecting the citizens etc. In the last paragraph request the editor to publish
4:39 your words in the newspaper. You can use words like I request you to publish this letter in your newspaper so that the authorities shall be awakened from their slumber and the problem will be solved. We don't write thanking you. Then what if the editor doesn't publish my letter? Then yours truly and your signature below and your name even below. For job application too, the last things are the same except that thanking you is also written in job application and also yours sincerely is used here. Remember for letter to editor yours truly is used while in job application yours sincerely is used. Well, now we've understood both
5:26 job application and letter to the editor. Let's see how we do notice. The format is changed. Now let's do notice. A notice is used to give some announcement to the public especially in schools or institutions. Start by writing the word notice in the center that in capital letters. Below this write the name of the institute in capital letters and in the center. But didn't we write the name of institution first? Yes, we did. But now the format is changed by the CBSC. Below this write the date in the left and here also use the same format 29th Feb 2023. In the next line write the content. Inform the
6:11 readers that the institute is organizing the event on then date, time and place. Then tell any additional information there is. Don't tell any unnecessary information. Keep the body as short as possible but mention all the information. Tell the last date if there is any. Lastly, tell that the reader may contact you for giving the name or any help etc. Then name, designation and signature. Keep some things in mind. There is no complimentary word like yours truly is used. The designation should be in brackets. Now let's see how we do invitations and their replies. There are two types of invitations, formal and informal. If you invite a lot of people
6:58 for an occasion, then it comes under formal invitation. The format for this is card type means you will have to make an invitation card. If you have to invite a particular person as a chief guest etc. then also it is a formal invitation. But for this you will write a formal letter to the person. The format is same as that you've learned in letter to editor and job application. What if you have to invite a close friend, relative etc. Then two, you will write a letter to the person but the tone will be informal here. Let's go through each one by one. For a card type invitation, keep the following points in mind. It is short written in the third person and in simple present tense.
7:44 Don't write the name of the inviteee that is who is being invited in a single sentence. Tell that the host invites you for the occasion. And the line should answer the questions who, when, where, what time, and for what occasion. For example, if you want to invite people to the opening ceremony of a showroom, then you will write Schwarz Clock Company announces the opening ceremony of their new showroom on Wednesday, the 23rd of February, 2023 at 1:00 p.m. at shop number 9, Chauer Bazaar. Did you see that in a single line, you invited the people and telling for who, what, when, what time, and where. And also if a VIP is already invited as the chief guest it
8:29 should also be mentioned in this case it can be like Mr. Ganga Seth honorable mayor will perform the ribbon ceremony and write all cordially invited and at last in the left write RSVP below it the name of who is inviting and is contact. RSVP is a French phrase which means respond if it pleases you. and close it in a box. What if the occasion is not the opening of something but a typical occasion like a birthday, marriage or anniversary? Then use the phrase request the pleasure of your benign presence on the auspicious occasion of the another heading program is often used to tell about timings of different events within
9:15 the occasion and the line all cordially invited is not used for obvious reason. Now if you have to invite a special person to your occasion, you'll write a formal letter to him. Let's take the same case. Invite Mr. Ganga Seth for performing the ribbon ceremony. In the opening ceremony of your showroom format is the same. Sender's address, date, receivers's address, subject, salutation, body, thanking you, yours sincerely, name designation. Here the receivers's address will be Mr. Ganga Seth Mayor Deleber. The subject will be request to perform the ribbon ceremony. Sir body, the company is going to organize the opening ceremony of our new
10:01 showroom on the 23rd of February, 2023 in shop number nine, Tower Bazaar. We will feel highly honored if you could spare your valuable time to perform the ribbon ceremony. Your presence will certainly enrich the ceremony. We hope that you will give your kind consent. Thanking you. Yours sincerely, Rajeshkumar, showroom manager. Now, let's see how we invite a friend, relative, etc. The format of an informal letter is slightly different from formal letter. There's no receivers's address, subject, and thanking you. Rest is all the same. With dear use write the name of the reader, if friend or if he's a relative, you can
10:46 write dear uncle etc. The body will be in an informal tone. Use words like I have much pleasure to invite you to the blah blah at blah time on blah date at blah place. I hope that you will be able to come. Yours sincerely than name. It's even simpler. How would you reply to an invitation? If it was a formal invitation, then you have to write a formal letter either for accepting the invitation or showing an ability to attend. But if a close person had invited you, then then you'll write an informal letter of course. For replying, you should express thanks, tell if you're accepting or not, and tell the reason for either. And if you
11:32 are not accepting, then give warm wishes at last. For a formal reply, be as brief as possible. If you have to write a reply on behalf of someone, then write it in third person. Like, Mr. Steve thanks Mr. Raikish for their kind invitation to the blah blah. Mr. Steva is happy to accept the invitation and will attend the blah and for showing an ability to come, right? But he regrets to inform that he won't be able to attend the blah due to blah and giving best wishes if not coming. Right? However, he sent his best wishes to the blah. And if you're writing the reply yourself, then it should be in first person like thank you for your kind
12:20 invitation blah. I'm pleased to accept the invitation and will attend the blah or but I regret to inform that I won't be blah blah in an informal reply. Try to be more personal. The format is same as any informal letter already told. Here the body will be like thank you for your invitation. I am very pleased to know that blah and some personal things and then I will surely come to the blah and if not accepting then but I regret to say that I won't be able to come because blah I am feeling very bad for my inability to attend the blah please accept my best wishes
13:07 remember in a formal reply be polite to the point and formal while in an informal reply I you can make polite comments depending on the occasion. You can give best wishes even if you are accepting. Now what's left? Article and report writing. An article in simplest words is a method of expressing your views about a topic. For example, impact of stress in daily life. If you're given this topic, how will you write an article on it? Take a deep breath. Then think about the topic. Think what is the impact of stress in daily lives. Make an outline of the organization of ideas in your mind. First let's see the
13:54 format. First thing is the title in the center. If it is not given instead some ideas are given then choose a title that is appropriate, short and to the point. Then the by line here write the name of the writer that is given in the question. If not write any name. Now the content consists of three parts. Introductory parah development of the topic and concluding parah. In the first parah write the basic things about the topic like how prevalent is this? What does it mean etc. After this write about various aspects of the topic like its causes, effects etc. You can write this in one or two paras. After you have written
14:40 enough about the topic, write the conclusion at last. In conclusion, write about your own opinions and solutions to the problem. If the topic is about a problem, keep this in mind. The whole article should swing near the topic. This means don't write anything that does not relate to the problem. For this, you have to first really understand what the topic is. Avoid using complex words. I will suggest you to read articles as much as possible either from your textbooks or from the internet. This will help you understand how the ideas of a topic are organized and what phrases make the article look attractive. What is a report? A report in simplest words is a
15:28 description of events that had occurred. Now there are two types of reports. Newspaper reports and magazine reports. Most newspaper reports are about tragic incidents and magazine reports are mostly about functions or events. The format is almost the same as of an article. Here the title just tells what happened in a few words like if it is an annual function the title can be annual day celebrated. In a report the by line consists of the name, the word reporter and the name of the newspaper. After the by line, write the place and date of the reporting like this. In the first paragraph, tell about the event or incident. Tell what happened, when happened, where
16:14 happened, etc., etc. You can start the sentence as shown for an event and for an incident. In the second, give more detail. For example, for an event, tell how it happened, what the chief guest said, any specific attraction, etc. And for an incident, write the details like who was injured and what happened to them, how it all happened, etc., etc. In the last par for an event, tell about anything that happened after the event or what the chief guest said. And in the last par for an incident, tell about witness accounts like this. Also, you can write what measures were taken after that incident so that this
17:00 doesn't happen again. In a report, all the sentences should be in the past tense because it is about an event that had happened. It should be more formal. I mean, you don't have the freedom to write your own views here. Just write about the event. That's it. It should all be correct information. That's why you should prefer article over report if you have the choice because in an article you can write your own views. And the last thing, read as many reports as you can. This will help you greatly. Yes.
17:48 Keep in mind that you have to draw the box only in the case of a notice and a card type invitation. No boxes to be made for writing forms other than these. Best of luck.
